44 STEPS

1. This is a tutorial for WQSB staff of how to setup the board office Council Chambers for presentations with the new SMARTBoards.

It is recommended to click the button with the dashed box to view the tutorial fullscreen.

2. The default format is a click-through, interactive tutorial in English, but you can change the format using the first button in the toolbar below. You can also click on the settings icon (gear) in this same toolbar to switch the language.

3. This setup has a WQSB laptop connected to the middle display, the display on the right wirelessly mirroring the projected content, and the display on the left showing remote participants connected to a Teams meeting captured by the Polycom camera.

4. Here is the center SMARTBoard. It is a SMARTBoard GX175 (v2) touchscreen display on a mobile cart. More info about the board can be found here:

edtech.westernquebec.ca/resources/hardware/smartboards/

5. First, ensure the power cord for the SMARTBoard is plugged into a wall outlet and the power buttom is in the on position ( I )

6. If need be, the height of the SMARTBoard can be adjusted on the mount, but only with two to three people assisting with the adjustment.

7. Click the Power button to turn on the display.

8. The Home button will bring you back to the SMARTBoards home screen if needed.

9. The Freeze button will allow you to temporarily freeze the content on the screen until pressed again. This can be useful if needing to switch content on your computer during your presentation.

10. The Volume Down and Volume Up buttons will allow you to adjust the volume of audio being output from the display.

11. This is the location of the display's status light and infrared receiver if using the remote control.

More information about the display's controls can be found here.

12. There is a remote for the display attached to the tray below the screen. The main control icons mirror that of the display.

13. The Back button returns the display to its previous screen.

14. The Input button switches the display between connected inputs.

15. The Screen shade button hides screen contents behind an adjustable screen shade.

16. The Share screen button shows or hides the screen share connection info bar which will be outlined in a later step.

More information on using the remote can be found here.

17. This is the Home screen of the SMARTBoard GX175 v2. It is a touchscreen device so all functions can be accessed through tapping their icons.

More information can be found here.

18. There are two pens included with the SMARTBoard that magnetically attach on to the front panel. They can be used for writing, drawing, erasing, and annotating directly on projected content or within apps built into the display.

19. On the left-side of the display, you will find the primary set of inputs. To connect your computer, you will need to connect the HDMI cable for video/audio. If you want to enable touch controls/annotations, connect the USB cable from the Touch port.

20. To connect your computer, you will need to connect the HDMI cable for video/audio. If you want to enable touch controls/annotations, connect the USB cable from the Touch port.

21. *Optional: a single USB-C cable can also be used to transmit video, audio, and touch input. There is also a set of input ports on the front of the display.

More information can be found here.

22. When you connect your computer to the SMARTBoard, the input should automatically switch to mirror that of your computer. You can also choose to extend your Windows desktop to the display by pressing Windows logo key + P then selecting Extend.

23. If you ever need to switch the display's input, you can use the Input button on the remote, or open the Side Toolbar from the arrow icons on both the left and right edges of the screen.

24. Click the arrow to open the Side Toolbar

25. Click Input to be able to choose from the available inputs.

Learn more about the other functions of the Side Toolbar here.

26. Here you can switch through available inputs. "Android" is the default operating system home screen for the display. If a computer is connected, you will see a green dot beside the corresponding port and can click on it to switch the input.

27. You can also quickly adjust the display's brightness and volume from this menu.

28. The notification icons in the top-right corner of the screen show you the status of the speakers (on or off), and ethernet / wireless network connections (connected or disconnected).

29. That's it, you're done! You can learn more about the SMARTBoard GX here.

For information on how to wirelessly connect multiple SMARTBoards together and for running hybrid sessions with the Poly x50 camera, continue the tutorial.

30. If needed, you can have other SMARTBoard GX v2 units (up to four total in the WQSB Council Chambers), wirelessly mirror the content being shown on the primary connected display in the room.

Click Screen Share.

31. Click Menu

32. Click Screen Group

33. The primary display that your computer is connected to will be the "Main screen". Click Create Group.

34. The primary display is now ready to start wirelessly broadcasting its content.

Go to the other SMARTBoard GX displays in the room that you would like to have mirroring the content. Ensure the displays are plugged in and on the home screen.

35. On the other display that you would like to connect, click Screen Share.

36. Click Menu

37. Under "I am Second screen" click Join Group.

38. If you have already setup the primary display to broadcast, you should see the display listed under "Option 2: Join by connecting the main screen".

Click Connect and join.

39. You will see the message "Connected" once it is wireless connected to the main display.

Click anywhere outside the connection window to hide it in preparation to mirror the main screen content.

40. Back on the primary display, you will see the "Second screens" that are now part of the group.

When ready, click Broadcast.

41. The primary display is now wirelessly broadcasting to the secondary displays.

42. The secondary display (on right), will now wirelessly mirror the content shown on the primary display (on left). This can be done across the four total SMARTBoard GX v2 displays available for the WQSB Council Chambers to allow setup flexibility.

43. To stop the wireless broadcast of the primary display to the secondary ones, click, Stop Broadcast. You can resume wireless sharing again later by referring back to the steps outlined earlier.

44. If you are running a hybrid presentation and need to connect your meeting for remote attendees using the Poly x50 conference camera, this can be done following the steps outlined in this tutorial:
https://ior.ad/8dqK

That's it, you're done!